TASC Technical, a staffing firm specializing in engineering, manufacturing, and skilled placements had built a strong reputation for delivering top-tier talent. As the firm’s primary system, Bullhorn had the potential to drive performance, but much of that value was untapped. Recruiters spent unnecessary hours on manual tasks, while built-in automation features went unleveraged. Critical capabilities like CRM tools, VMS integrations, and internal data sourcing were left unused.
Partnering with Newbury Partners through the P.L.U.S. program marked a turning point in the firm’s operational strategy. With targeted optimization and strategic enhancements, the firm unlocked Bullhorn’s full potential, saving almost $240K annually, reclaiming over 450 hours each month, and transforming its operational efficiency at scale.
The Obstacle
Despite their credibility in the technical staffing space, the firm’s workflows were outdated and inefficient. Bullhorn was being used as a basic ATS, not the dynamic CRM it was built to be.
Here’s what that looked like day to day:
- Recruiters spent 8 minutes per job manually logging into Vendor Management System (VMS) portals across 1,313 job submissions a year.
- They lost 8.5 hours per week to manual workarounds that could have been automated.
- Sourcing consumed 15 hours per recruiter weekly on external job boards like Indeed and LinkedIn, even though their internal database held thousands of technical candidates.
Manual processes meant slower response times when speed determined success. The firm was paying for enterprise-level software but operating at a fraction of its capabilities, losing deals to faster competitors.
The Solution
Through the Newbury P.L.U.S. program, the firm received a full system audit, and a tailored optimization roadmap designed to align Bullhorn’s features with their business goals.
VMS Sync and Submittals Activation
Bullhorn’s VMS Sync and Submittals functionality was activated, allowing 99.9% of job requisitions to flow directly into Bullhorn. Recruiters no longer had to log in to multiple portals. They could now submit candidates with just a few clicks right, responding to urgent technical requisitions within hours rather than days.
CRM Optimization and Team Training
Bullhorn was rebuilt into a full CRM. Sales teams gained real-time visibility into placement patterns and client preferences, enabling strategic positioning. Recruiters learned to use tags, filters, and engagement tools, saving over 8 hours per week by eliminating manual navigation.
Automation Strategy and Campaign Execution
Newbury Partners introduced Bullhorn Automation and implemented workflows tailored to the firm’s technical staffing needs. Automated re-engagement campaigns and candidate loyalty programs replaced manual follow-ups, maintaining relationships while recruiters focused on technical assessments and client conversations.
Strategic Tech Stack Enhancements
To reduce sourcing time, Newbury Partners integrated Vettd and CandidateIQ for internal database enrichment. Recruiters found quality technical candidates faster without defaulting to paid job boards. AdeptID was also added for intelligent job matching, improving placement speed and quality for specialized roles.
The Outcome
The transformation delivered immediate and measurable competitive advantages:
- Manual VMS job entries were replaced with automated, one-click submittals.
- Bullhorn evolved from a siloed tracker into a central CRM supporting sales, recruiting, and engagement.
- Recruiters sourced internally, using enriched data that delivered faster and better matches for specialized technical roles.
- Client outreach moved from guesswork to automated campaigns with measurable results.
Recruiters could now move faster, submit more qualified candidates, and maintain consistent communication without burning out on admin work.
Quantified Results
Across a 4-person recruiting team, the impact added up quickly:
Category | Savings per Recruiter per Week | Hours Saved/ Month | Annual Hours Saved | Estimated Annual Cost Savings |
VMS Sync Efficiency and Candidate Submittals | 1.38 Hours | 24 hours | 288 hours | $12,384 |
Automation Efficiency | 2.42 Hours | 42 hours | 504 hours | $21,672 |
Bullhorn Usage | 8 Hours | 139 hours | 1668 Hours | $71,724 |
Candidate Sourcing (Data Enrichment) | 15 Hours | 260 Hours | 3120 Hours | $134,160 |
Total Savings | 26.8 hours | 465 hours | 5,580 hours/year | $239,940/year |
- 465 hours saved per month
- $239, 940 in annual savings (based on a $43/hour burdened rate)
- 20% increase in candidate submittals
- Faster placements, shorter time-to-fill, and more revenue opportunities in competitive technical markets.
The Impact
This wasn’t just a tech upgrade; it was a business shift.
With hundreds of hours freed up each month, recruiters focused on what drives revenue: understanding client complex requirements, assessing specialized competencies, and building relationships with hard-to-find engineering talent. The 20% increase in submittals directly led to faster placement cycles and increased recruiter productivity.
Sales gained total pipeline visibility. They could prioritize warm leads, follow up on past clients, and respond to new opportunities without any guesswork. Candidate communication became more personalized and timelier, even as outreach scaled.
Leadership gained real-time operational visibility, giving them the ability to forecast accurately, spot bottlenecks early, and make faster, data-backed decisions. The firm became more agile, more aligned, and better equipped for future growth.
Today, the firm operates with the speed and intelligence needed to compete in technical staffing. What was once manually intensive is now streamlined and positioned to capture market share.
About Newbury P.L.U.S
Newbury P.L.U.S. is Newbury Partners’ program that stands for Performance, Learning, Utilization, and Support. Through expert guidance, flexible support, and tailored automation, the P.L.U.S. framework helps firms:
- Unlock the full value of Bullhorn
- Streamline and automate high-impact workflows
- Boost recruiter productivity and sales collaboration
- Gain real-time visibility and control across the staffing lifecycle
It is purpose-built for staffing firms looking to get more from Bullhorn without adding unnecessary overhead.
Don’t Lose Deals to Faster Competitor
Manual processes create delays that cost revenue. In competitive technical markets, slow execution means missed placements.
But when fully optimized, Bullhorn is a force multiplier for productivity and speed. Uncover where performance falls short and how to turn Bullhorn into a strategic driver of growth.
