GDH Consulting Inc., a Tulsa-based IT and engineering staffing firm built its reputation delivering top-tier technology talent across industries. When their primary platform, Erecruit was discontinued following an acquisition, the firm faced an urgent need to preserve years of custom reporting and business intelligence (BI) that powered their operations.
The Obstacle
The platform’s discontinuation created immediate operational risks that threatened business continuity and competitive positioning.
Key challenges included:
- Custom reporting infrastructure at risk of complete loss when Erecruit support ended
- Business intelligence gaps that would blind leadership to performance trends and operational metrics
- Time-sensitive need to rebuild data visibility before losing access to historical insights and workflow automation
The urgency intensified because Erecruit’s parent company offered no transition support, leaving GDH to navigate the complex migration independently while maintaining client service standards.
The Solution
After evaluating several options, GDH Consulting selected Newbury Partners based on our proven track record with staffing industry migrations and deep expertise in business intelligence preservation. Newbury Partners delivered a systematic approach to preserve and modernize the firm’s business intelligence capabilities through targeted discovery and custom development. These included:
Comprehensive BI Assessment:
- Catalogued existing custom reports to understand data dependencies and business logic
- Evaluated which reporting functions were mission-critical versus supplementary for operations
- Analyzed how legacy data structures could be rebuilt within Bullhorn One’s framework
Newbury Partner’s discovery process revealed that many reports had evolved organically, creating complex interdependencies that weren’t immediately obvious. Some reports pulled data from multiple Erecruit sources while others contained custom calculations built specifically for GDH’s business model.
Custom BI Portal Development:
- Recreated essential reporting capabilities through a tailored BI Portal that matched existing workflows
- Built real-time data access points that leadership could use without learning new interfaces
- Configured the new system to deliver the same insights teams relied on for strategic and operational decisions
Rather than forcing adaptation to new formats, Newbury Partners recreated familiar visual layouts and data presentations that leadership could interpret without retraining. This preserved user comfort while leveraging modern capabilities and reduced the risk of misreading critical metrics during transition.
Data Migration and Validation:
- Executed a comprehensive data transfer that preserved historical trends spanning multiple years
- Implemented validation protocols to ensure accuracy between old and new reporting systems
- Created backup procedures to safeguard against any data loss during the migration process
The Outcome
The transition preserved operational continuity while upgrading the firm’s business intelligence infrastructure:
- Maintained all critical reporting functions without gaps in data access or leadership oversight
- Established real-time performance visibility that improved decision-making speed and accuracy
- Created a modern BI foundation that enhanced strategic planning capabilities beyond the original system
The modern platform delivered enhanced capabilities through real-time data updates that enabled faster market responses and improved visualization tools that made complex trends easier to identify and act upon.
The Impact
GDH Consulting Inc. transformed a potential crisis into a strategic advantage. Rather than losing institutional knowledge built over years, they gained enhanced visibility into their operations through modernized reporting tools. Leadership can now make faster, more informed decisions while the team operates with the same data-driven insights that made them successful, all within a more robust and scalable platform.
Six months post-migration, GDH reported improved operational efficiency metrics and faster response times to market opportunities. The enhanced BI capabilities also positioned them to better serve existing clients while identifying new market segments they hadn’t previously been able to analyze effectively.
This engagement shows how the right technology partner can turn system disruptions into opportunities for improvement, ensuring firms don’t just survive transitions but emerge with stronger operational capabilities.
Don’t Let System Transitions Disrupt Your Business Intelligence
When platforms change or get discontinued, your reporting capabilities don’t have to suffer. Newbury Partners specializes in preserving and modernizing staffing firms’ business intelligence during technology transitions.
Contact us today to discover how we can protect your operational insights and transform system challenges into competitive advantages.
